Thursday, 13 July 2017 14:35

Why do you need HR in your business?

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Why do you need HR in your business?

 

Most people start up a business because they have a passion or a skill in a particular area.  If only businesses could be ran by passion and skills alone!  

But there are always going to be additional areas to your business that you can’t do alone.  Maybe you just don’t have the time or it's something that you cannot do.  Hence why accountants and marketing companies are so busy.  But what about HR?  Why do you need HR in your business?

 

Firstly, HR covers much more than just treating your staff well.  They cover all kinds of employment legislation such as absences, disabilities, holidays, contracts, disciplinaries, grievances, equality, data protection, working hours, etc, etc, etc.  The list can go on and on!  HR professionals are experts in their fields and not as expensive lawyers.  You might think that you don’t need a disciplinary policy for example.  And if you do, you can simply google it, right?  Right, you will find a decent policy online.  But will it give you specific inside info on how to handle the whole process properly?  Is it up to date with current legislation?  Will it tell you what to do if things become a bit more complicated?  And will it be comprehensive enough to defend your business at a tribunal court?  With so much conflicting advice online, it helps to have an expert on hand to go to.

 

Secondly, there are so many areas that HR can not only support your business on, but positively boost your business on.  HR can advise and train you on key leadership skills, show you how to improve your staff performance to increase profits, how to lower absence rates to save your business money, how to recruit the right staff to take your business to the next level.  All this and more!

 

Thirdly, and most importantly, HR gives your business a professional structure to allow it to grow and develop so you can truly achieve your dreams.  HR professionals are there to answer all the little niggly questions and deal with all the minor issues before they become horrendously massive.  Leaving you more time, energy and resource to focus on what you love doing, growing your business.  

 

So tell me why you need HR in your business. 

 

Just comment below and let us know what HR issues keep you awake at night?  What causes you the most pain with your employees?  What would it mean to you if your time wasn’t tied up in dealing with people issues, if everyone in your team turned up for work regularly and on-time and just got on with the job?

 

I can’t wait to hear from you.  

 

Wednesday, 28 June 2017 15:10

How to improve your company's online reputation

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How to improve your company's online reputation

 

The internet is a touch away for almost everyone these days.  Google practically lives in people's pockets.  Millennials can’t fathom how we used to find things out before the internet even existed!  

 

When was the last time that you picked up a copy of the Yellow Pages to look up a service provider or to find out where to buy a particular item?

 

Just out of interest, how many of you business owners and company directors search for your own companies on the internet?  I do it regularly.  I want to know what the world is saying about my business.  Can people find it easily?  Does the internet let people know what we, at SCRSolutions Ltd, actually do?  And most of all, are our clients happy with our services?  

 

Basically everything and everyone is online.  If you’re not, then you're missing out on a potentially massive market!  

 

One key thing that a lot of business owners don’t understand, is how to manage and improve their company’s online reputation.  There’s no point in being online and having customers find you if your online reputation is not very good.  So here’s our special solutions to making sure that you know how to improve your company’s online reputation.  

 

  1. Do your research - look up your own company often and check for any links to your website or social media sites.  Are they coming from reputable sites?  Do they promote you in a positive light?  How does your online presence compare to your competitors?

 

  1. Share positive updates regularly - social media is an excellent communication tool.  Use it to share positive aspects of your business with the world and make it work for your business.  Communicate and interact with potential and previous customers as often as possible.  

 

  1. Delegate the responsibility to staff - your online reputation can take some time to maintain.  But it is important, so delegate some social media responsibilities to staff where possible.  Make sure you have a full Social Media Policy in place first though.  You don’t want to get caught out with a negative post that could result in your company being taken to an employment tribunal!

 

  1. Restrict negative views where possible - no doubt your employees will have their own social media or blog sites online.  Make sure you set guidance on what they can and can’t post on their own sites about your company and colleagues.  You can also use their personal profiles online to check up on things like reasons for absence.

 

  1. Deal with any negativity politely - if you do have any negative feedback, make sure you respond in a polite manner.  It doesn’t look good when things become a slagging match between you and an unhappy customer.   Some sites will also allow you to remove a comment, but always try to resolve the issue first.  

 

There is so much more that you can do to improve your online reputation in this ever evolving world of technology.  Social media is now a mainstay of modern business. According to Social Media Examiner’s 2016 report, 90% of marketers state that social media is important to their businesses, but there is still a perceived lack of control within organisations, that is holding companies back from taking full advantage of these evolving technologies.

 

If you would like to know more about improving your company’s online reputation and find out how to make social media work for your business, then we have just the workshop for you!  

 

SCRSolutions Ltd has teamed up with local social media guru, Alan Martin from Chat Marketing, to bring you the most up to date inside info, including details of how to create an effective social media policy, how to avoid the pitfalls of social media at employment tribunals and how to create the perfect online advertising campaign.  

‘How to make social media work for your business’ will show you how to do all this and more.  

 

Location: SCR Solutions, 23 South Tay Street, Dundee

Date:  13 Jul 2017

Time:  9.00am - 4.00pm

Cost: £130 + VAT

Click here to book your place.  

Tuesday, 16 May 2017 12:08

How to improve well-being at work

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How to improve Well-being at Work


The well-being of employees in the workplace is an area which is rapidly growing in recognition and there is a need for employer well-being practices to address the psychological, as well as the physical, aspects of working life.

 

And and the impact this can have on an organisation and its employees.

 

Recent surveys have shown that just over one third of organisation have a formal well-being strategy or plan in place. A CIPD (2016) report found that over 90% of organisations who had implemented wellbeing into their wider people strategy found this to positive impact on their key organisational indicators.

 

Focusing on well-being benefits both the employee and the organisation can benefit greatly.  Well-being at work can be improved through following some simple steps:

  • Good communication is always important in organisations and this will allow employees to feel able to openly discuss any professional and personal problems they may have.  

  • Encouraging strong support networks within the workplace will help employees to address issues as they will not feel alone when tackling their problems.

  • Encourage all employees to communicate in other ways than just email. Ideally speaking face to face will help or even over the phone allows relationships and support networks to build.

  • Managers should set an example by encouraging and interacting with employees at every level to promote open communication.

  • Encourage a team/family culture and a spirit of “we are all in this together”.

 

These simple steps will work towards improving the health and well-being of employees which in turn will improve employee engagement, motivation, performance and absence levels. The average cost of sickness absence each year is £1500 per employee so some simple changes can save organisations money.

 

Another technique which is becoming more widely used is “the power of nudge”. Nudging takes place to everyone everyday without even noticing.  For example, do you wait for the green man before crossing the road? Or do you follow instructions on signs or traffic lights when driving?

 

This happens to employees in the workplace everyday and organisations can encourage positive ‘nudges’ through simple changes like office layouts, fitness competitions and how food is displayed. Google reduced their employee calorie intake by 3 million in 7 weeks in their New York office just by swapping unhealthy snacks from clear boxes to coloured snacks. It’s not just new and forward thinking companies like Google, Twitter and Fitbit who are nudging staff in a healthier direction, even the UK Government is using the power of nudge technique to encourage its employees and the rest of the UK to make healthier decisions.

 

If you would like to discuss a well-being policy for your business, or would like some ideas on how you can promote better health & well-being at work,This email address is being protected from spambots. You need JavaScript enabled to view it.  

Thursday, 06 April 2017 12:34

What is the Gender Pay Gap all about?

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What is the gender pay gap all about?


The gender pay gap is an international problem impacting employees all over the world from Hollywood stars to shop floor workers. Remember Jennifer Lawrence's essay where she questioned if she was at fault for not fighting hard enough to earn the same salary and benefits as her co-star Bradley Cooper in American Hustle? He earned double her salary in the hit film. This same issue goes on in all levels of jobs in all sectors today.

 

In the UK new regulations comes into force today (6th April 2016) which will require employers with 250 employees or more to complete and publish data showing the gender pay gap within their business. The first deadline for this information is 4th April 2018 and is a legal requirement for businesses to carry out, but unlike the equal pay gap, will not have such severe implications or penalties for the business.

 

What is the difference between the gender pay gap and the equal pay gap?

The gender pay gap is a difference in the average pay of men and women in the workforce, irrespective of their roles or seniority. The equal pay gap shows the differences in pay between men and women who carry out the same job, similar job or role of an equal value.

 

Why should we monitor the gender pay gap?

The current national gender pay gap as reported by the Office of National Statistics shows that men earn 18.1% more each year than women. This has a significant impact on women’s pension contributions as over their career they can earn up £47,000 less than their male counterparts as analysed by Zurich Insurance Group. This in turn can impact upon employee engagement, motivation and therefore productivity of the employee and in turn the business.

 

The main reasons for the gender pay gap?

Men are more likely to be in senior roles and therefore earn a higher salary than women as the majority of the female workforce work in lower paid sectors such as administration and caring. Women are also more likely to work part time or have more flexible roles due to family commitments which will also impact on their salary, pension and rewards.

 

Information which must be included to be published:

  • Average gender pay gap as a mean average

  • Average gender pay gap as a median average

  • Average bonus gender pay gap as a mean average

  • Average bonus gender pay gap as a median average

  • Proportion of males receiving a bonus payment and proportion of females receiving a bonus payment

  • Proportion of males and females when divided into four groups ordered from lowest to highest pay.

 

This information will be made available online to the employer, employees and the general public allowing for greater public scrutiny. These new regulations will allow a true insight into the gender pay gap and allow comparisons to made to encourage improvements and celebrate successes. This will also allow both employers and employees to see the gap within their business and work together towards improvements.

 

Although closing the gender pay gap for good is far off, this is a big step in the right direction.  SCRSolutions Ltd feel that all sizes of businesses would benefit from conducting a gender pay gap analysis to highlight any potential area of inequality.  It will also help to identify potential areas of risk as and allow for plans to be put in place as your business grows, therefore avoiding any issues when the process becomes a legal requirement. 

 

If you feel your business could benefit from support in meeting the criteria of the new legislation, or would like to implement this policy before you are legislatively required to do so, please contact us on 01382 250333, or email us at This email address is being protected from spambots. You need JavaScript enabled to view it..  Our CIPD consultants are available to support you. 

 

Wednesday, 22 March 2017 09:40

How to improve performance at work

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How to improve performance at work

 

Every workplace has a mix of highly performing staff and lower performing staff.  If only you could find a way to improve staff performance at work so that everyone in your team was a high performer.  

 

Well now you can!  

 

Studies have shown that there are several key ways to improve performance at work and save money!  It’s not about working harder, it’s working smarter.  A study by CIPD revealed that 59% of respondents feel that job satisfaction is the highest motivating factor at work.  What would your team say if you told them that you can make their jobs easier and reduce their working hours while improving productivity?

 

So what’s the secret?  It’s easier than you might think.  All it takes is a bit of planning and structuring.  Here are a few pointers to get you started...

 

  • Recruiting the right staff is the first step to ensuring you have the right person in the right place.  Make sure you have strong job descriptions, use skills testing during interviews, conduct a full induction to the business, set KPIs and support the new start to achieve them.
  • Set company and departmental goals, use them to set individual KPIs, monitor and support staff to achieve their goals, provide positive feedback.  Remember that everyone wants to do a good job and don’t underestimate the motivational benefits of having a sense of achievement.  
  • Be a strong leader and lead by example, engage with your team and set clear tasks, be reasonable with them and listen to their concerns, be supportive to your team and they will be supportive to you. Daily meetings or huddles are a great way to maintain engagement.
  • Manage all poor performance and conduct issues from the start.  Don’t allow issues to build up, it will only create bigger problems.  Be firm but fair.  Support staff with mentoring or training to help develop their skills.
  • Recognise staff for their individual skills and efforts.  And don’t forget to say ‘Thank you’ from time to time.  Intrinsic rewards cost nothing but can make all the difference.

  

It’s important that you know what areas of your business that you want to improve.  Use key measurements to assess where you are now, and where you are after you put the above systems in place.  

 

There are of course many ways to achieve better performance from your team at work.  If you would like to find out more, come along to our ‘How-to HR’ training seminar on 28th April 2017 in Dundee.  Click here for full details.  

 




Friday, 03 February 2017 08:05

Top 5 reasons why you should train your staff.

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Why Should I train my staff?  

 

Here’s the top 5 reasons why you should train your staff...

 

Some business owners are scared that if they invest in training, their employees will take the qualification and leave.  Therefore a competitor may benefit from their investment.  But the use of Training Agreements can work well to help protect your training investment.  And if you're not willing to invest in your business, why should anyone else?

 

There are many reasons why you should invest in training your staff.  But let's look at the top 5 reasons.

 

  1. Training is an investment in your business.  And like any other investment,  you'll want to see a return on it.  The return may not be instantly obvious and can sometimes be difficult to measure.  So make sure you have identified the need for the training and the skills that you want to improve. Find a suitable course or training plan that fills that skills gap. Then you should look at how to measure the skills both before and after the training.   For example, if you want to reduce accidents in your business, use your accident logs as measurement before the training and after.  A good course is the IOSH Managing Safely for managers and IOSH Working Safely for staff.

 

  1. If you want your business to grow, develop and be successful, then your employees have to grow, develop and be successful. Your employees are your largest asset and can make or break your business.  It's up to you to lead them in the direction that you want your business to go in. Keeping their skills up to date is just as important as keeping your own skills up to date.  And if you don't,  you run the risk of your business coming to a grinding halt while your competitors race on ahead.

 

  1. There have been many studies conducted on motivation at work with slightly varying results.  But all suggest that everyone wants to do a good job and feel valued at work.  Training your employees will allow them to perform better and give them a sense of achievement. It will also make them feel valued as they know that you are willing to invest in them.  In return, not only do you have better skilled staff who are performing better, but you also have more motivated staff which means a stronger dedication to your business.  

 

  1. Resource planning can be difficult, particularly in smaller businesses. You might have an employee who has been with you long term and knows your business better than you do! But what will happen when that person leaves or who covers these duties during absence or holidays?  It's much better to have a multi skilled workforce as it gives you a more robust business.  Having the majority of experience and knowledge in a handful of employees only, is a very risky strategy.  So plan for the long-term future of your business by ensuring you have people ready to take over key roles when required.  Also consider the technical advances in your industry and stay as up to date with them as possible.  

 

  1. If for any reason something goes wrong and you find yourself in court or at an employment tribunal, the first thing you'll be asked is to prove that your staff are competent.  This means that you'll have to show evidence of your employees ability to carry out the job that you had asked them to do.  Training records are crucial to defending any such claim. If for example you had asked an employee to carry out a reasonable task that resulted in them being injured. Training records and assessment measuring would show that you had taken reasonable steps to ensure their safety and that they were indeed competent to carry out that task.  That small investment could save your business thousands of pounds.

 

SCRSolutions Ltd offers training in HR and Health & Safety matters.  We often work with local partners to provide a wide range of training services.  We also have a newly accredited IOSH health & safety training centre in the heart of Dundee.  

 

Here are some of our forthcoming courses and seminars that will be held throughout Dundee.  

 

  • How-to HR - 16th February, 9.30am - 12.00pm - Personnel Administration and Contracts. This will include how to keep files in line with data protection, different types of contracts and how to change or update contract terms and conditions.   Click here for details.

 

  • DSEN Event - FREE - 17th February - Overview of Employing Staff. Open to all aspiring Social Enterprises and DESN Members.  Contact DESN for full details.  

 

  • CeeD Event - FREE - 22nd February - 9.30am - 12.30pm - Recruitment & Retention of Staff.  Looking at best practice in the Engineering sector with a live case study from a local manufacturing company.  Click here for details.  

 

  • Tribunal Proof Dismissals - FREE - in partnership with Dundee Business Week and Elevator - 23rd February - 2.30pm - 4.30pm.  Learn how protect your business from tribunals by making safe dismissals.  Click here for details.  

 

  • IOSH Managing Safely - OFFER - 16th, 17th, 23rd, 24th March - Gain a Nationally recognised certificate in health & safety at a great offer price.  Click here for details or phone us on 01382 250333.

 

  • How-to HR - 30th March, 9.30am - 12.00pm - Training & Development. This training will look at how to conduct a training needs analysis, identify the correct training, sources of funding and how to measure return on investments.  Click here for details.  

 

Our qualified advisors can also offer support on conducting training needs and analysis, and measuring return on investment.  Simply click here to get in touch and see how we can help your business.  You can view all our event on our Eventbrite page - click here.  

Monday, 23 January 2017 09:38

Confessions of an HR Consultant

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Confessions of an HR Consultant

 

I’m often interested in what other people perceive my role to be.  Some think it’s all about hiring and firing whiles others seem to form the opinion that it’s more of an old fashioned personnel paperwork role.  Even my friends will sometimes ask “what is it that you actually do anyway?”

 

Yes, I am involved in hiring and firing, and everything else in between.  Working with a variety of clients from 5 staff to 170 staff, and across a wide range of sectors, every day is different.  It’s difficult to give a short explanation, but when I have to it goes something like this…

 

“I help other businesses to manage their staff effectively to improve their overall business performance.  It may be through performance management, absence management, disciplinaries, training managers and supervisors on better HR and management practice, improving health & safety, or providing a sound business structure with staff handbook policies and employment contracts.”

 

...how does that sound to you??

 

It still doesn’t cover everything I do, I would need to write a novel for that!  What isn’t covered here, is the amount of work that actually goes into running your own business.  I’m sure other small business owners will know exactly what I’m talking about.  The admin, book-keeping, marketing, social media updates and interactions,  business planning and growth development, business reviews, managing my own team and still trying to have a life and look after my family.  It’s not an easy task but I take to it like a swan.  Effortlessly gliding across the water, but frantically paddling underneath.  It helps that I also have a great team to support my business and the services I offer. My son thinks I make money by doing nothing!  If only!  

 

So when the Dundee and Angus Chamber of Commerce asked me to take part in their

‘In Your Shoes’ blog for a week, I jumped at the opportunity.  A week in the life of an HR Consultant.  With just over 100 words per day (nowhere near enough), you can see what I’m getting up to.  It’s live now!  Click here to read it.  

 

So my confession for this blog….

 

I love what I do.  Some projects are more enjoyable than others, but overall, I wouldn’t want to do anything else.  I love problem solving and I love working with other motivated and inspiring businesses.  I love seeing them improve as a result of my input.

 

Wednesday, 02 November 2016 09:11

Stress related absence

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Today is National Stress Awareness day - 2nd November 2016 

 

Did you know…

  • That stress is the single largest reason for long-term absences in the UK?
  • Non-manual positions tend to have a higher rate of stress absence than manual positions?
  • Nearly a third of organisations reported an increase in stress related absences over the past year?

 

Stress at work and stress related absences are a growing concern for many employers across a range of sectors.  But what can we do to change this?  How can we reduce stress levels or at least, better support our employees who are suffering from high stress levels?

 

Well, lets look at the top 3 causes of stress:

  1. Workloads
  2. Family & personal issues
  3. Management style

 

  1. Workloads

It’s important not to over load staff with an endless list of tasks to get through in a day.  It’s also important not to give to little work.  You need to find the right balance of workload so employees are busy but able to manage.  Recent studies have shown that working long hours increases the likelihood of high stress levels and therefore lower productivity.  Whereas working 6 hours a day can improve productivity.

 

      2.  Family & personal issues

We all have personal issues outside of work which can be difficult to ‘leave at the door’.  Can you be flexible with working hours or allow holidays at short notice for staff going through personal difficulties?  Some companies offer private counselling services that staff can access at any time and for any reason.

 

      3.   Management style

It’s important to train your managers on both people skills and HR procedures.  Well trained managers will be able to support and motivate staff increasing productivity and job satisfaction.

 

If you can address the causes of stress, then you can reduce it consistently. 

 

The top 3 ways to manage long-term absences are occupational health involvement, return to work interviews and trigger points system to review absences.  Well trained managers will be able to identify when to use each of these tools and how to use them effectively.  Please click here to see our training calendar to find a suitable course for your managers to attend

 

SCRSolutions Ltd is offering a free stress risk assessment template and well-being policy for a limited time only. This email address is being protected from spambots. You need JavaScript enabled to view it., or phone us on 01382 250333.  

 

 

Tuesday, 12 July 2016 11:49

How to calculate holidays

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With the summer holidays in full swing, we are being inundated with companies asking about holiday entitlement calculations and holiday pay calculations.  

The thing with holiday calculations is that they are not always straightforward.  The amount of holiday entitlement will depend on how many days or hours your employee works and if they are working shifts or variable hours.  Therefore, many employers may find themselves having to do different holiday entitlement calculations for each employee.  

On top of this, the holiday pay calculations should be based on ‘normal pay’.  But what exactly is ‘normal pay’?

There has been a lot of confusion about this recently.  With some court judgements to be considered and the recent decision to leave the EU, many employers are left feeling frustrated and uncertain of what should be included in holiday pay calculations.  A lot of this due to the EU working time regulations that the UK has adopted with regards to the first 20 days of annual holiday entitlement, pro-rata for part-time workers.  These are commonly known as the Euro holiday days with the remaining 8 statutory holiday days being under UK legislation.  A lot of the recent court judgements have been applied to the 20 Euro days only, making things even more complicated for employers and often with conflicting advice from various sources.  

Our advice is to keep things as simple as you can.  Take the average hourly rate paid to the employee over the past 12 weeks leading up to the holiday period.  The average should be taken from the total amount paid including:

  • All overtime payments

  • All commission payments

  • All work related travel payments

Where the employee has had a week unpaid during the past 12 weeks, a further week should be added to the calculation, i.e. 13 weeks average.

This is the rate of pay that should be used to calculate holiday pay entitlement for all employees.  To keep things simple, apply this rate to all 28 statutory holiday days.  But remember to do a new average calculation for every holiday period.  

Also, bear in mind that holiday entitlement still accrues during absences and maternity leave.  

The only time that holiday pay can be legally be paid in lieu is when the employment ends.  Also remember that holiday pay cannot be calculated as part of an hourly rate, known as rolled-up holiday pay.  It must be paid at the time when the holiday is taken.  

You should also have a holiday policy in place to give clear guidance on annual entitlements and calculations as well as giving guidance on how you would like holidays to be requested and any restrictions on when can be taken or length of holidays.  If you need help to create or update your holiday policy, why not let one of our HR expert do this for you?  This email address is being protected from spambots. You need JavaScript enabled to view it. 

Also, during August, we are offering free holiday entitlement calculations for up to 5 employees per company.  Simply get in touch with details of your holiday entitlement request by email to This email address is being protected from spambots. You need JavaScript enabled to view it.



Tuesday, 31 May 2016 12:21

What should I do about a grievance?

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What should I do about a grievance? 

 

We are often asked to advise clients on what to do about a grievance.  But first of all, you have to establish if the complaint is actually a grievance or not!  This may seem straight forward, but it can be a difficult issue. 

Firstly, an employee does not have to state that they wish to raise a grievance; they simply have to bring a complaint to their supervisor or manager.  This can be either verbal or written. 

Verbal Grievance

When a supervisor or manager becomes aware of an issue, they must take all reasonable steps to resolve it.  A verbal complaint is informal and so can be dealt with relatively quickly.  While there is no requirement for written documents, you should use your judgement on the seriousness of the issue and always make a written record.  The record could be something as simple as a note in your diary with the details of the issue and the outcome.  Or perhaps a written file note in an employee’s file.  This will be helpful if the situation continues or escalates. 

Written Grievance

This is a formal grievance raised by an employee in writing.  It can be by an email or letter.  It doesn’t have to state that it is a grievance and it doesn’t have to be signed or dated.  Any form of written complaint should be treated as a formal grievance. 

There is a statutory grievance procedure that you should follow, even if you are unsure if the employee intends the complaint to be a grievance or not.  You can access your free grievance procedure by clicking here – free grievance procedure. 

In short, you should meet with the employee and give them the opportunity to explain their issue in full and indicate what they feel would be a suitable resolution.  You should then decide what, if any, action is required.  It is possible to deny a grievance if you feel there is no action required.  However, if the complaint is substantial, you may need to take disciplinary action against the offender. 

You should always be mindful of any potential discrimination issues.  Grievances may not always be straight forward and may also cross over with disciplinaries or absences.  If you feel things are becoming complicated, it is vital that you get professional HR advice to avoid any tribunal claims which may arise. 

Our HR advisors are fully qualified and experienced in handling complex grievance issues and are here to help you manage your grievance safely. 

 

Contact us on 01382 250333.